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28. Checking Spelling in PowerPoint


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One of the best proofing tools available in PowerPoint is the spelling check. This is an automated proofing feature which will review the entire presentation for errors. To use this feature, you need to first set the Proofing language from the Language section under the Review ribbon.

Microsoft PowerPoint 2010

In the Language dialog, you can select the language you want to use for your presentation. If you have some content selected, you can click OK and select it for just that section. If you want to use the selected language for the entire presentation you should click default.

Microsoft PowerPoint 2010

Once the proofing language is set you can see it at the bottom of the PowerPoint window. If there are proofing errors in the presentation, you will also see an icon of a book with a red cross on top of it.

Microsoft PowerPoint 2010

You can review the errors in the presentation by clicking on the red cross at the bottom of the window or by clicking on “Spelling” under the Proofingsection in the Review ribbon.

Microsoft PowerPoint 2010

From the Spelling dialog, you can take the necessary actions to ignore, correct or edit the errors in the presentation. The table below describes the various options you have in the Spelling dialog.

Microsoft PowerPoint 2010

S.NoSpelling Dialog Option & Description
1Ignore

Ignores the error for the current instance.

2Ignore All

Ignores the error for all the instances in the presentation.

3Change

Accepts the suggested change for the current instance.

4Change All

Accepts the suggested change for all the instances in the presentation.

5Add

Uses the first suggested word each time you click Add.

6Suggest

Includes this word in the PowerPoint dictionary.

7AutoCorrect

Automatically corrects similar errors going forward.

8Close

Closes the Spelling dialog.

9Options

Sets up how PowerPoint should proof the presentation.

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