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44. Formatting Worksheets: Conditional Formatting


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MS Office Excel Conditional Formatting feature enables you to format a range of values so that the values outside certain limits, are automatically formatted.

Choose Home Tab » Style group » Conditional Formatting drop-down.

Various Conditional Formatting Options

  • Highlight Cells Rules − It opens a continuation menu with various options for defining the formatting rules that highlight the cells in the cell selection that contain certain values, text, or dates, or that have values greater or less than a particular value, or that fall within a certain ranges of values.

Suppose you want to find cell with Amount 0 and Mark them as red.Choose Range of cell » Home Tab » Conditional Formatting DropDown » Highlight Cell Rules » Equal To.

Highlighting Cells

After Clicking ok, the cells with value zero are marked as red.

Applied Conditional Formatting

  • Top/Bottom Rules − It opens a continuation menu with various options for defining the formatting rules that highlight the top and bottom values, percentages, and above and below average values in the cell selection.

Suppose you want to highlight the top 10% rows you can do this with these Top/Bottom rules.

Select top 10%

  • Data Bars − It opens a palette with different color data bars that you can apply to the cell selection to indicate their values relative to each other by clicking the data bar thumbnail.

With this conditional Formatting data Bars will appear in each cell.

Data Bar Filter condition

  • Color Scales − It opens a palette with different three- and two-colored scales that you can apply to the cell selection to indicate their values relative to each other by clicking the color scale thumbnail.

See the below screenshot with Color Scales, conditional formatting applied.

Applying Color Scales Conditional Formatting

  • Icon Sets − It opens a palette with different sets of icons that you can apply to the cell selection to indicate their values relative to each other by clicking the icon set.

See the below screenshot with Icon Sets conditional formatting applied.

Icon Set Conditional Formatting

  • New Rule − It opens the New Formatting Rule dialog box, where you define a custom conditional formatting rule to apply to the cell selection.
  • Clear Rules − It opens a continuation menu, where you can remove the conditional formatting rules for the cell selection by clicking the Selected Cells option, for the entire worksheet by clicking the Entire Sheet option, or for just the current data table by clicking the This Table option.
  • Manage Rules − It opens the Conditional Formatting Rules Manager dialog box, where you edit and delete particular rules as well as adjust their rule precedence by moving them up or down in the Rules list box.
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